Virtual Race(Winter)

Event Application Terms and Conditions

※Participants must agree to the following terms before applying.

1. After application, changes of category, cancellations, transfers of rights, or name changes due to personal reasons are not permitted. Entry fees and related charges will not be refunded in cases where the organizer is not responsible.
2. The course setting is free, but please run at a time and in an environment where you can do so safely in your area.
3. Always observe traffic rules, etiquette, and facility rules such as those in parks.
4. Avoid running in groups. If running with multiple people, keep sufficient distance from one another.
5. Manage your physical condition carefully before starting, and if you feel unwell, stop running immediately.
6. The organizer bears no responsibility whatsoever for any injury, incident, or accident arising from participation in this event. Insurance coverage is also not provided.
7. Participants acknowledge in advance that photographs and videos taken during the event may be used in *Runners* magazine, on RUNNET (Run Japan), the official event website, social media, etc., and shall entrust the organizer with portrait rights.
8. The organizer recognizes the importance of personal information, complies with the Act on the Protection of Personal Information and related laws, and handles personal information based on the organizer’s privacy policy. Personal information will be used for the purpose of improving services to participants, such as sending event information, result notifications, next event announcements, providing services from event sponsors/cooperating/related organizations, and publishing results.

Privacy Policy

R-bies Sports Foundation and R-bies, Inc. (hereinafter “the Company”) recognize the importance of personal information, strictly comply with the Act on the Protection of Personal Information and related laws, and appropriately handle such information under the following policy:

1. Acquisition of Personal Information
   The Company will acquire personal information through lawful and fair means. If sensitive personal information is required, it will only be obtained with the individual’s consent.
2. Use of Personal Information
   The Company will use personal information only within the scope of the purposes indicated at the time of acquisition, and only as necessary for business execution. The information will mainly be used for the following purposes:
   

   ＜For confirmation and delivery of products, events, and tours＞

   * Purchase confirmation and delivery of magazines, books, and goods
   * Confirmation of race and tour applications, sending participation guides
   * Confirmation of membership services, sending guides
   * Confirmation of magazine subscriptions, sending guides
   * Confirmation of gifts and surveys, sending guides
   * Confirmation and distribution of email delivery services
   * Confirmation of applications and sending guides for events, seminars, and campaigns

   ＜For providing, improving, and developing products, events, and tours＞

   * Information on new products, new magazines, new websites
   * Announcements of race and tour events
   * Service announcements from sponsoring companies of events and tours
   * Surveys for magazines, products, races, tours, etc.
   * Publication of results aggregation and rankings
   * Medical support activities and compilation of health/injury data

3. Outsourcing of Personal Information
   When jointly using or outsourcing personal information to third parties, the Company will conduct strict reviews of those parties and appropriately supervise them to ensure confidentiality.
4. Provision of Personal Information to Third Parties
   Except as provided by law, the Company will not provide personal information to third parties without prior consent from the individual.
5. Management of Personal Information
   The Company will maintain accuracy and manage information securely. Measures will be taken against unauthorized access, computer viruses, and other threats to prevent loss, destruction, falsification, or leakage.
6. Disclosure, Correction, Suspension of Use, and Deletion of Personal Information
   The Company recognizes the individual’s right to request disclosure, correction, suspension of use, or deletion of their personal information. Upon confirming the requester’s identity, the Company will promptly respond.
7. Compliance Program for Personal Information Protection
   To enforce this policy, the Company will establish a compliance program for personal information protection (including this policy, the “Personal Information Protection Regulations,” and other rules), ensure it is thoroughly communicated to employees and related parties, implement, maintain, and continuously improve it.
8. Inquiries about Handling of Personal Information
   

   Inquiries regarding the Company’s handling of personal information should be directed to:

   DT Gaien, 2-4-12, Jingumae, Shibuya-ku, Tokyo, 150-0001
   R-bies, Inc. (President: Yu Kurosaki) Event Department
   Inquiry form:https://runnet.jp/form/pub/rbs/mtfuji_inq_t

Handling of Personal Information

The organizer recognizes the importance of personal information, complies with the Act on the Protection of Personal Information and related laws, and handles it in accordance with the organizer’s privacy policy. Personal information will be used for the purpose of improving services for participants, including sending participation guides, result notifications, related information, next event announcements, services from event sponsors/cooperating/related organizations, and publication of results (such as rankings). The organizer or its contractors may also contact applicants to confirm application details.